Organization is one of the most important things during the wedding planning process. As a bride, you’re dealing with multiple vendors, timelines, payments, and approvals. If you haven’t heard about the email address wedding hack, get ready to say hello to streamlining all the things and goodbye to stress!
I’ve noticed many of my clients have a dedicated email address and it really got me thinking – what are the perks to setting up a brand new email account specific for all communication related to wedding planning?
Keep Everything in One Place
If you’re anything like me, you get about a bazillon emails a day. OK, maybe a bit exaggaerative, but I do have a bad habit that goes something like this: see email notification, read message, get busy and forget to respond, important email gets buried with “junk mail”, never reply back. (FYI: this is related to my personal email, not business emails! I keep my biz account super organized and respond to all client emails within two business days.)
With a wedding planning email address, you can make sure all related things end up in one place. Everything stays nicely organized and makes responding much easier. It’s also a good idea because you’re quickly able to go back and review messages and contracts without digging through a huge inbox.
When you’re wedding planning, it’s likely that you’ll be communicating with several vendors – your venue coordinator, a wedding planner, the photographer, your florist, the caterers, transportation and hotel contacts, your designer… the list goes on!
Not only is this a great place to keep all correspondence with your wedding vendors, but also anyone else involved in your planning – parents, friends, etc. Give them the email address and instruct that anything wedding related (reminders, suggestions, information) be sent to that account.
You can also include the email information on your wedding website as contact information for guests who need to get in touch with you.
Only check your emails when you’re in planning mode. This can be a time saver and allow you to batch your wedding planning tasks. If you’re feeling stressed or just need a break, turn off the notifications and pause planning until you’re feeling excited again!
Give your fiance access to the wedding email address so that he can be involved in the planning as well.
For the email address itself, include your names (or future last name) somewhere so it’s easy to identify for vendors. I’ve seen lots of variations, so feel free to get creative!
Create a signature that will be included with any message. Make sure it clearly lists both your names and a phone number. It can also be helpful to have the wedding date, venue name, email address to your planner, and a link to your wedding website.
The only downside: Once the big day is over, you’ll likely stop checking the email which could mean you’ll miss communication from vendors that want to reach out post-wedding. For example, I send all my couples an email at the end of the year offering specials on newlywed holiday cards. I know a lot of other vendors also offer discounts and sales to previous clients, often communicated through email. Avoid this by quickly sending a single email, copying in all vendors, to let them know your best contact email after the wedding.
BONUS: Need some help staying on task and managing your wedding planning? Check out my friend Renee’s brand new app – EverlyWed. It’s everything you’ve ever needed as a bride to keep track of #allthethings. In one place, you can manage wedding to-do lists, bridal shower prep, bachelorette party planning, and even honeymoon details. Best part? Not only is it like, really pretty, but it’s totally free! Get organized here.